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SPECTRUM CHICAGO 2026 — PRIVACY NOTICE

 

Last updated: 20 August 2026

 

This Privacy Notice explains how personal data submitted in connection with the ORAC Gallery — Spectrum Chicago 2026 Open Call is processed.

 

1. DATA CONTROLLER

The controller of personal data submitted in connection with this Open Call is:

ORACART sp. z o.o.
operating under the ORAC Gallery brand
ul. Żeromskiego 32
05-070 Sulejówek, Poland
KRS: 0000178340
NIP: 8222107725
REGON: 015575743

Email: monaturczynska@gmail.com
Website: www.oracgallery.com

 

2. DATA WE COLLECT

Depending on the information provided in the application, we may process:

  • first and last name;

  • email address and telephone number;

  • city and country;

  • website, portfolio and professional social media links;

  • artistic discipline and information about gallery representation;

  • artist biography and artist statement;

  • CV and portfolio;

  • information concerning exhibitions, awards and professional activity;

  • information and images relating to submitted artworks;

  • proposed artwork prices;

  • information concerning the use of generative AI;

  • logistical information relevant to possible participation;

  • application consents and declarations;

  • payment and transaction information necessary to confirm payment of the application fee;

  • correspondence relating to the application.

Applicants should not provide sensitive personal data unless it is strictly necessary for the application.

 

3. PURPOSES AND LEGAL BASES OF PROCESSING

A. Administration and assessment of the application

We process personal data in order to receive, verify, administer and professionally review the application, communicate with the applicant and conduct the selection process.

The legal basis is the processing necessary to take steps at the applicant’s request and to perform the application review service.

Legal basis: Article 6(1)(b) GDPR.

B. Payment of the application fee

Personal data and transaction information may be processed to collect, confirm, reconcile and document payment of the €20 application fee.

The legal basis may include performance of the application agreement and compliance with applicable accounting, tax and financial obligations.

Legal basis: Articles 6(1)(b) and 6(1)(c) GDPR, as applicable.

C. Establishing, exercising or defending legal claims and protecting the Open Call process

Where necessary, information may be retained or processed for fraud prevention, security, documentation of the selection process, resolution of disputes and the establishment, exercise or defence of legal claims.

Legal basis: Article 6(1)(f) GDPR — the legitimate interests of ORACART sp. z o.o.

D. Future artistic opportunities — optional consent

The application form contains a separate, optional consent allowing ORAC Gallery to retain the applicant’s portfolio and contact details and contact them regarding future exhibition, art fair or curatorial opportunities.

Where this consent is given, the relevant data may be retained for up to 24 months.

Legal basis: Article 6(1)(a) GDPR — consent.

Giving this consent is entirely optional and has no effect on the assessment of the Chicago 2026 application.

Consent may be withdrawn at any time by contacting ORAC Gallery. Withdrawal does not affect the lawfulness of processing carried out before the consent was withdrawn.

 

4. WHO MAY RECEIVE THE DATA

Personal data may be accessed or processed, where necessary, by:

  • authorised persons working for or with ORACART sp. z o.o. and ORAC Gallery;

  • providers of website, hosting, form and IT infrastructure, including services used to operate the ORAC Gallery website;

  • payment service providers involved in processing the application fee;

  • accounting, legal, technical or professional advisers where necessary;

  • service providers supporting secure storage, communications and administration;

  • public authorities where disclosure is required by law.

Information concerning applicants will not be sold to third parties.

For applicants who are selected, additional data may later need to be shared with fair organisers, transport providers, customs agents, insurers, installers or other entities involved in the Chicago presentation. Where necessary, this will be addressed as part of the subsequent cooperation with the selected artist.

 

5. INTERNATIONAL DATA TRANSFERS

Some technology, hosting, payment or other service providers may process personal data outside Poland or outside the European Economic Area.

Where personal data is transferred to a country that does not benefit from an applicable adequacy decision, appropriate safeguards required by applicable data protection law will be used, where required, such as approved contractual safeguards.

 

6. HOW LONG WE KEEP THE DATA

Personal data submitted for the Chicago 2026 Open Call will be retained for the period necessary to administer and complete the selection process and to deal with matters directly arising from the application.

Certain information may subsequently be retained where necessary to:

  • comply with legal, accounting or tax obligations;

  • document payments;

  • establish, exercise or defend legal claims;

  • resolve disputes.

Data retained on the basis of the applicant’s optional consent for future opportunities will be retained for a maximum of 24 months from the date of consent, unless the consent is withdrawn earlier.

Where consent is withdrawn, data processed solely on the basis of that consent will no longer be used for that purpose, subject to any separate lawful basis requiring limited retention.

 

7. IS PROVIDING DATA MANDATORY?

Providing the information marked as required in the application form is necessary to submit and assess an application.

If required information is not provided, ORAC Gallery may be unable to process the application.

Information marked as optional does not have to be provided.

Consent to future contact and retention of the portfolio for future opportunities is also optional.

 

8. YOUR RIGHTS

Subject to the conditions provided by applicable law, individuals whose personal data is processed may have the right to:

  • access their personal data;

  • obtain a copy of their data;

  • request correction of inaccurate or incomplete data;

  • request erasure of data;

  • request restriction of processing;

  • object to processing based on legitimate interests;

  • receive personal data in a portable format where the legal conditions are met;

  • withdraw consent at any time where processing is based on consent.

Requests concerning personal data may be sent to:

monaturczynska@gmail.com

 

9. RIGHT TO LODGE A COMPLAINT

If an individual believes that their personal data has been processed in violation of applicable data protection law, they have the right to lodge a complaint with the competent supervisory authority.

In Poland, the supervisory authority is the:

President of the Personal Data Protection Office
(Prezes Urzędu Ochrony Danych Osobowych — UODO)

Individuals may also contact another competent supervisory authority where permitted under the GDPR.

 

10. AUTOMATED DECISION-MAKING

Applications are assessed within a professional and curatorial selection process.

ORACART sp. z o.o. does not make decisions concerning selection solely by automated processing that produces legal effects or similarly significantly affects applicants.

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1. APPLICATION MATERIALS AND ARTWORK IMAGES

Portfolio materials and artwork images submitted through the application form are processed for the purpose of reviewing the application.

Submission of materials does not itself authorise ORAC Gallery to publicly publish or commercially use the applicant’s artworks.

Any broader promotional or publication use concerning a selected artist will be addressed separately.

 

12. CHANGES TO THIS NOTICE

This Privacy Notice may be updated where necessary to reflect changes in legal requirements or the administration of the Open Call.

Any material change affecting applications already submitted will be communicated where reasonably required.

 

13. CONTACT

For questions concerning this Privacy Notice or the processing of personal data:

ORAC Gallery / ORACART sp. z o.o.
Email: monaturczynska@gmail.com
Website: www.oracgallery.com

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